Salon Owners: Struggling with Accounts Filing Deadlines and Payroll? Here's How to Take Control

Running a successful salon is more than just delivering fabulous cuts, flawless nails, and glowing skin. Behind the scenes, salon owners are juggling accounts filing deadlines, payroll processing, and financial admin that can quickly become overwhelming. If you’re feeling the pressure, you’re not alone.

Let’s break down why this happens and how you can fix it—fast.

Why Salon Owners Struggle With Accounts and Payroll

1. Lack of Time Most salon owners are hands-on, spending long hours with clients. That leaves little time to deal with HMRC obligations, filing annual accounts, or managing payroll and pensions.

   
   

2. Changing Rules From new tax laws to updates in National Minimum Wage rates, it’s easy to fall behind. Compliance is key—but staying up to date isn’t always simple.

   
   

3. DIY Pitfalls Many salon owners try to manage accounts in-house or rely on outdated software. This often leads to mistakes, missed deadlines, and potential penalties.

   
   

Key Deadlines You Can’t Afford to Miss

• PAYE (Pay As You Earn): Monthly submissions to HMRC—usually due by the 22nd of each month (electronic payment).

• VAT Returns: Quarterly or annual, depending on your scheme.

• Annual Accounts Filing: Must be submitted to Companies House 9 months after your year-end.

• Self-Assessment: 31st January for online submissions (if you're a sole trader or partner).

• Pension Contributions: Must be reported and paid on time to meet auto-enrolment duties.

  
  

Miss these deadlines, and you could face:

• Penalties

• Interest charges

• Unhappy employees (from payroll errors or delays)

  
  

How to Take the Stress Out of Salon Accounting

1. Use Specialist Accounting Software

Choose cloud-based software tailored for small businesses—like Xero, QuickBooks, or Sage. These platforms can automate payroll, VAT calculations, and generate reminders for key dates.

2. Work With a Specialist Accountant

An accountant who understands the hair and beauty industry can:

• Handle payroll and RTI (Real Time Information) submissions

• File VAT returns and annual accounts on time

• Help you budget for tax

• Ensure you claim all available expenses

  
  

3. Outsource Payroll for Peace of Mind

Payroll mistakes can cause friction with staff and HMRC. Outsourcing payroll to a professional means:

• Payslips are generated on time

• Pension contributions are calculated and submitted correctly

• Your team gets paid without delays

  
  

4. Stay Organised All Year Round

Keep business records tidy—digitally or physically. Use booking software that integrates with your accounting tools to streamline tracking of revenue.

Why It Matters

Staying on top of your financial responsibilities isn’t just about avoiding fines—it’s about running a smooth, profitable salon. Clients love a calm environment, and that starts with a calm owner.

Ready to Focus on What You Do Best?

If you’re ready to spend more time with your clients and less time worrying about tax returns or payroll runs, it might be time to get support from a finance expert who speaks your language.

Let’s help you take control of your salon’s accounts, stay HMRC-compliant, and sleep easy at night.

Need Help? We offer accountancy and payroll services for salon owners just like you. Get in touch today for a free consultation and let’s simplify your salon’s finances.